Request a Managed Print Services Assessment and start saving money.
Our Print Assessment Service provides you with a complete inventory of all your print-related equipment, user activity and actual print costs. This complimentary assessment will provide you with fact-based insights on your current print environment that you can use to identify opportunities to save money, avoid waste and streamline your document output and workflows to improve your company’s efficiency.
Checking Your Company’s DNA (Document Needs Analysis)
A Personal Analysis of Your Business
We begin with a comprehensive analysis of how your documents are produced, shared, printed and stored. We help you understand what your real costs are—something that can be hard to calculate given the many human factors and hidden expenses. We then provide a clear strategy for reducing expenses, eliminating waste and making documents available to the people who need them.
Knowing Your Print Spend
By optimizing your printer fleet, we can offer a low fixed-price, cost-per-page program that enables you to know exactly what you’re spending on printing each month. That often results in reducing the number of printers and copiers in your facility, which not only lowers your printing costs, but also reduces energy consumption and your environmental impact.
Software for Your Needs
In addition to addressing printed document production, our electronic document software solutions offer many benefits that can reduce printing while making documents safe, secure and accessible, either stored locally on your servers or securely in the Cloud. Cloud storage offers the benefits of reducing storage hardware and related maintenance and energy costs. Cloud-based document storage and access also address disaster recovery and business continuity issues, while providing the security you need and regulators demand.
Getting Started with Managed Print Services (MPS)
We conduct a comprehensive assessment based on Lean Six Sigma methodologies to see how your business prints.
We identify ways to:
Improve employee-to-device ratios
Match printers with your business needs
Reduce the number and types of devices and supplies
Turn slow, paper-based processes (like routing and approvals) into automated, digital ones
Remove unnecessary steps from your print process
Managed Print Services (MPS) Fundamentals
As organizations grow, it is common for new devices to be brought into service without old devices being taken out of service. In a mixed environment of old and new devices, the management of each of those devices can be very different. By standardizing device platforms, management of your printing equipment can be made much simpler. Moreover, end users will not need to learn how to operate multiple hardware types and can focus on their day-to-day tasks instead of wondering how to print their documents.
Employees like the personal convenience of desktop printers. Unfortunately, that personal convenience comes at the expense of the organization’s bottom line. Usually, the smaller the rated print volume on a particular device, the more expensive that device is. Small, personal printers can cost as much as four or five times that of departmental printing devices. By reducing the number of personal, desktop printers, not only will you eliminate the need to manage so many different devices, but the consolidation of the print volume can result in significant cost savings in toner, parts, and maintenance costs.
Departmental printing devices are less expensive to operate than small, desktop printers. By positioning appropriately-sized workgroup printers and multifunction systems throughout your facility, you can increase efficiency as well as reduce overall cost.