Document Scanning Systems
Digital document scanning systems enable you to convert paper documents into electronic ones, creating better access, accuracy and efficiency in all phases of your organization’s document workflow.
Digital document scanning systems from LaserCycle USA include equipment—document scanners—and document scanning software that allow you to capture, store, manage and distribute documents that began their lives on paper, but can now be accessed by multiple users without recourse to copying or mailing them.
Document Scanning Workflow
In order to convert legacy documents and other hard copies into electronic documents, the following workflow is typical of the solutions we provide.
Document Capture
Not only are documents scanned and converted into universally viewable PDF files, but they can become text-editable and searchable electronic files. This allows you to electronically archive, manage and distribute critical documents for use by approved users.
Storage
Storing scanned documents electronically enables you to eliminate paper clutter, postage expenses and storage costs. You are able to protect legacy documents from potential damage, fading or loss to which hard copies can be vulnerable.
Managing Documents
Electronically managing documents allows you to access them remotely from any location, eliminating expensive document handling, shipping and faxing. Employees can have the documents they need when on the road, at home or across the globe. You will enjoy expedited document search and retrieval, while enabling audit trails and improving security and controls. This can be particularly helpful for regulated industries like banking, healthcare, government and education.
Distribution
Electronic documents can be quickly and cost effectively distributed to shared network folders, websites and content management systems (CMS). Scanned documents can be routed to remote printers, email and fax recipients, or easily copied onto CDs, USB memory devices and other media.
Choosing the Right Scanning Equipment
Document scanners offer a wide range of scanning speeds, document handling capacities and special features, including:
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Concurrent scan/fax/print/copy capabilities
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Options for file compressions including small document sizes to reduce network traffic and storage requirements; and large document sizes for high resolution requirements
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Security features that control user access and comply with organizational and industry security regulations
From personal desktop scanners to enterprise-level workgroup scanners, LaserCycle USA will help you choose just the right high-speed scanners from Canon, Fujitsu and others.
We’ll recommend the best document scanning software to help you meet your company’s document management requirements. To learn more, contact us for a no-obligation assessment of your needs!