Managed Print Services is a popular choice among business owners and managers looking for ways to reduce spending while increasing productivity. Although there are many short term and long term benefits of MPS, there are also a number of myths about Managed Print Services. Here is a look at some of the most common ones, and the truth behind them.
MYTH: Managed Print Services will disrupt office workflow.
MPS will help to streamline document and office workflow with the strategic placement of print equipment. After your initial print assessment, an MPS provider will calculate the volume and type of printing for each department and ensure the right printers are installed in the right locations. Efficient placement means less time wasted walking or waiting to print, and additional time is saved as supply management, maintenance, and repairs are handled by an experienced third-party.
MYTH: Our business isn’t big enough for MPS.
MPS is customizable and scalable to suit every type and size of business, regardless of how many printers you own. Most organizations will experience a reduction in print costs of around 30 percent with the adoption of MPS.
MYTH: We will need to replace all of our existing print equipment.
Sometimes the best approach means better management of available resources such as scaling back your existing fleet or retiring under-utilized machines. An MPS provider will make recommendations for equipment upgrades, elimination, or replacement as needed with the ultimate goal of maximizing efficiency and reducing your cost of printing.
MYTH: Printing is more efficiently managed in-house.
Whether your print infrastructure is currently being managed by IT personnel or department managers, time spent troubleshooting, maintaining, and purchasing equipment and consumables can be better spent on the growth and management of your business.
MYTH: Paper is becoming obsolete.
Environmental awareness and innovative technology have changed the face of a number of common business processes, from communications to invoicing. However, most organizations continue to be heavily reliant on paper for their day to day operations. An MPS provider can help to reduce your impact on the environment while increasing the efficiency of document production and workflow by streamlining your printer fleet. Recycling initiatives for print cartridges, print rules, and upgrading your old, inefficient printers with new, energy efficient replacements can yield further cost and energy savings.
Don’t let misconceptions about Managed Print Services stop you from reaping the benefits of this valuable service. Contact us today to learn more!