As the world becomes more connected every day, cybersecurity threats to businesses have exploded. Today, every device including mobile, smart and cloud-enabled devices on your network, pose a risk. Cybercrime threatens every business with not only disruption, but a data breach can lead to financial losses, damage to your brand, and loss of trust and credibility in the marketplace.
Like any network devices, your printers and multifunction printers are vulnerable. If left unsecured, any device on your network is an open door posing tremendous risk. A recent Quocirca report discussed the vulnerabilities surrounding print. With advanced connectivity and the ability to process, collect and store large amounts of data, your MFP can be a weak link in your infrastructure. The report also found that 61% of large businesses suffered at least one breach through unsecured printing.
Today, you must take a proactive, multi-pronged approach to data security. Here are some steps you can take to keep your data safe.
- Make Your Printers a Part of Your Overall Security Strategy – Today, MFPs are computing devices complete with hard drive storage and Internet connectivity. Every device in your fleet should be included in your security strategy regardless of age, make or model.
- Secure the Device – Encryption adds a layer of security protection. When moving or disposing of an MFP, make sure all data is securely erased.
- Secure Access to Your Network – Like any other network device, MFPs require controls to limit network access, protect against viruses and malware, and manage network protocols
- User Authentication – Authentication like PINs or other identifiers at the device can reduce unauthorized printing. Pull-printing at the device ensures that output is only released to authorized users. Authentication also provides audit capabilities, by monitoring devices, and tracking users.
Print security today requires a comprehensive approach that includes print policies, technology and education. A single data breach can cost you thousands of dollars and can damage your reputation and credibility in the marketplace.
Next to your team, your business data is your company’s most valuable asset. Work closely with your IT team or a Managed Print Services provider to create a comprehensive approach to data security to ensure that your business data is kept safe.