Most businesses today recognize the benefits of digitized information. Advantages of integrating digitized information into business practices can be seen in productivity increases and operational efficiencies. Yet still, with increasing use of smartphones and cloud-based applications, many companies find it difficult to digitally format all proprietary information. Many companies have a desire to go paperless; however, a recent survey of organizations showed over 55% claimed their paper document use is either stable, increasing, or increasing rapidly, instead of decreasing.

Incorporating digitized information requires changing business processes, which can be challenging. Organizations must properly assess the way their information flows in, circulates through the business, and is output. Managed Print Service programs and Document/Content Management analyses should be implemented when analyzing efficiencies in the workplaces.

Managed Print Services (MPS) can help optimize your office and reduce costs. MPS includes fleet management, optimizing printer and MFP assets, and manages the costs of these services. Document Management analysis is then used to assess the entire document lifecycle.

Integrated digital information can benefit your company in the following areas:

• Handling patient records
• Loan/financial documents
• Accounts payable/receivable
• Mailroom

Managed print services providers can also assist with:

• Optimization analysis to help redesign workflows for extra efficiency
• Advising on known pitfalls and applying best practices to your digitization efforts
• Help in overcoming organizational resistance to change

Cost savings and productivity gains are just some benefits of integrated, digitized information. Your customer service staff can benefit from access to the most current information, which enables faster turnarounds with customers. Mobile access to information can be a great tool for your customer service representatives.

LaserCycle USA’s Document Management program looks at the entire document lifecycle, from how information flows into businesses to how it moves within and out of businesses. Call today and schedule your consultation at 303-666-7776 or request a consultation online.