Print can be a significant but silent cost in the office environment. From supplies to employee time, each print costs your company money, but these costs are rarely monitored. If your office doesn’t have an efficient print environment, you could be throwing money out the window. Look for these signs that your print environment could be costing you more than you know.
Too Many Printers
If your company buys printers on an ad hoc basis, you probably have a lot of printers, from different manufacturers and using different supplies. The short term gain of getting a quick and inexpensive print solution can be a long term loss as the consumable costs mount. Purchasing of printers should be done thoughtfully with the goal of streamlining your overall print environment.
In many offices, much of what gets printed in a day ends up in the recycling bin – if it gets taken off the printer at all. With today’s digital files, many of these items do not need to be printed. Instituting policies such as pull-printing can also help eliminate abandoned documents on the print tray. Abandoned printed documents can also be a security risk, so eliminating unnecessary print jobs can help your company in a variety of ways.
Color printing is important for many business documents, but not necessary for all. Protocols should be in place determining which departments and documents should be printed in color. Switching to black and white prints as a default can help save you money.
No one wants to run out of toner, paper, or other supplies. However, when there’s no system in place for ordering and organizing these supplies, you could end up with more than you can afford to store or use before expiration dates.
IT Handling Printer Problems
Your IT team is a valuable resource for your company. However, when they’re swamped with print-related requests, they’re not available to work on higher priority and income-generating tasks. In short, you’re wasting your IT talent and budget on print.
While these are common problems for many companies, there is an easy solution. A Managed Print Services provider can oversee your print environment, helping to increase your efficiency and cut your print costs by as much as 30%. Print could be costing your company more than you realize. By analyzing and streamlining your print environment, you could see significant savings.