Electronic forms are interactive, customizable, digital documents that you can store, send and print on-demand. Electronic forms save money, reduce paper consumption and eliminate storage costs when compared to preprinted multipart forms.
Your data needs to be available across multiple locations. Some of your customers may want their invoices mailed, faxed or emailed. You may have a need to print a copy for yourself at the same time. Perhaps you have the electronic document management software and system where you store an image of all your documentation. With electronic forms technology, you can have a copy of the document distributed automatically to the location and in the format of your choice.
By printing your variable form content at the same time as the form itself, your business can significantly reduce the cost of producing invoices, statements, delivery documents and other forms. The result is unlimited flexibility in customizing these forms to carry messages and information that is most relevant to the recipient. Electronic forms can help to reduce manual data input and human error. And it’s easier than ever to update them when they need to change.
Using variable data printing technology and your multifunction devices, you can create compelling one-to-one marketing materials that are highly personalized for your customers’ individual buying habits. These printed materials can leverage a database of customer information to create true one-to-one marketing pieces. Whether you use black and white or color multifunction printers for the output, the result is a completely customized piece that can improve response and the return on investment of your direct marketing efforts. Variable data printing also makes it easy to test different offers and measure for response.
You may never have thought of an invoice as a marketing tool; but if you think about it, the easiest person to sell to is someone who has already purchased from you. Using the electronic forms, you can include a special promotion directly on the invoice or statement that is uniquely personalized for every customer based on the data you have about their purchasing habits.
