Surprisingly, many school districts are unaware that they’re dealing with out-of-control printing costs. From relying on outdated printers to having little to no control over the purchase of print supplies, schools are spending more than they should on print-related expenses.

Managed Print Services can provide a lot of value to school districts by optimizing their print environment, reducing costs, and allowing them to utilize the latest print technology while staying within a set budget.

Here is how a partnership with Managed Print Services can benefit your school district:

1. Reduce printing costs by as much as 30 percent. A Managed Print Services provider will begin the relationship by conducting an audit of your print environment to determine your actual printing costs, volumes and behaviors. The data from this report will help your school district to realize inefficiencies and identify areas where you can realize cost savings. The knowledge gained from your print assessment can help you reduce your printing costs by as much as 30 percent!

2. Minimize printer downtime and user frustration. Typically, school districts are using multiple vendors to maintain equipment. Coordinating service can be a headache, which usually means that equipment is not maintained in the way that it should. Lack of maintenance means more printer downtime. Managed Print Services can help to minimize printer downtime and user frustration by proactively maintaining print equipment.

3. Utilize the latest print technology while staying within budget. Many school districts are using outdated print technology because they don’t feel that they can afford to upgrade. In reality, your Managed Print Services partner can propose solutions that allow you to benefit from using the latest print technology without exceeding your budget. The reliability and features that new print technology offer can allow you to increase productivity, minimize printer downtime, reduce print-related costs, and more.

4. Eliminate the need for multiple vendors for supplies and maintenance. Managed Print Services can serve as your one-stop shop for all print-related matters. By utilizing the latest technology, your printer will automatically alert your Managed Print Services partner of any service issues before they interrupt your workflow. A Managed Print Services provider will also be responsible for ordering print-related supplies, and having this expense managed from one central location will dramatically reduce costs.

Contact us to learn how Managed Print Services can offer significant savings to your school district while optimizing your print environment for productivity.