One of the first steps in document management may actually be the most obvious: before you can manage files electronically, they have to be scanned so they are digital. Digital documents, usually viewable PDF files, create better access, accuracy and efficiency in all phases of your organization’s document workflow.
As a starting point, it’s useful to consider how many documents you’ll actually need to scan. This will help you determine the most cost effective way to digitize your files. Of course, not every document needs to be stored electronically. For example, if you are only maintaining files for archival purposes, it’s unlikely they will need to be scanned and included in the document management system.
Then, you’ll need to buy a scanner if you don’t already have one. Document scanners offer a wide range of scanning speeds, document handling capacities and special features including file compression options.
For your document management needs, and help in selecting the right scanner, contact LaserCycle to schedule a free, no-obligation consultation.