Anyone who has ever felt eclipsed by paper at work has probably fantasized about a paperless office. While there are certainly occasions when only a paper document will do, these days it’s easier than ever to create and save electronic documents and even audio/video files in a central repository.
Using document management software makes it simple to convert documents to digital files that can be searched and accessed quickly. It’s great for companies that need access to their files but need to control physical storage space so it can be freed up for another use.
The first step is to scan paper files into the document management system. A robust document management system will enable you to create, share, store, index and maintain the security of access to all your digital documents. At the same time, you’ll save hours looking for documents. You won’t need a large staff to help locate paper files when you can easily find them in your document management system.
Of course, there are some situations where using a document management system may not be necessary, for example, if files are simply being maintained for archival purposes. But in plenty of other cases, relying on a document management system is a smart solution.
Contact LaserCycle to get your free Document Management Assessment today.