If your business has decided to use a document management system as a way to better manage its files, you’ve probably noticed how easy it is to search and access documents quickly.
There are several other advantages, too, including the ability to collaborate with others on the same document. Document management secures the safety of a document, preventing it from being misfiled in a voluminous filing cabinet, or accidentally deleted from someone’s computer.
Using document management, several people can work on a document systematically using a check-in, check-out procedure. A version control feature allows users to see edits, and actually locks edits in the document unless someone officially checks out the document. Users can also see a history of edits.
Document management is an essential help for any collaborative environment, making the right electronic documents available to the right people while preventing unauthorized access.
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